Become a Sponsor

SPONSORSHIP AND EXPO

With the expectation to attract more than 1,500 scientific experts, the UGSSTI 2023 conference represents a unique opportunity to expand promotion, attract talented future employees and engage with future collaborators. Sponsors and exhibitors are invited to participate in the conference and will receive headline status on all conference marketing materials, all press releases and media coverage, and promotion at the time of the event. All sponsors and exhibitors will be acknowledged on the Conference website, in promotional materials and onsite at the Conference venue. We will support our sponsors to ensure they receive maximum return on their investment and receive the exposure to which we agree. The conference offers different sponsorship levels. For further information contact the conference Secretary at Ugsti2023@kyu.ac.ug

CALL FOR SPONSORS

Sponsors are invited to participate in the Conference and will receive headline status on all Congress marketing materials, all press releases and media coverage, and promotion at the time of the event. All sponsors will be acknowledged on the Congress website, in promotional materials and onsite at the Congress venue. The Major Sponsor categories will have first choice of exhibition stand space and additional sponsorship opportunities including Industry Symposium slots and sponsorship of Programme elements. 

The different categories of sponsor are summarized below, and we will be happy to discuss further possibilities with sponsors including payment facilities over multiple years. In addition to commercial participation, sponsors and other partner organisations are also invited to offer travel bursaries and other grants to assist students and participants from Less Developed Countries to attend the UGSSTI2023 conference. The Conference will receive global profile through Uganda Society and our international marketing partnerships. The Conference will be advertised extensively in scientific journals and through ongoing campaigns of Uganda Society @100 years.

It will be listed on all relevant organization and association websites, and through electronic mailings to individuals, companies, organisations and associations over a period of two years. It will also receive a high media attention in Uganda and abroad at the time of the Conference. The Conference will also be running a series of high profile public engagement events.

SPONSORSHIP RATES:

1. PREMIER SPONSORS (US $) 10,000

The Premier Sponsors for the Conference are our principal industry partners. They will receive prominent acknowledgement and exposure on all Conference materials (pre- and post-event), and first choice of exhibition space and industry presentation opportunities.

Major Sponsors will receive the following acknowledgements and benefits: Ø Sponsor logo on Congress Announcements, Programme Book and all Advertisements Ø Sponsor logo on Conference website homepage, with link to sponsor webpage Ø Sponsor will be featured in delegate e-newsletter pre-conference – Sponsor logo on Delegate Bag – Gift or insert in Delegate Bag – Listed as sponsor of one of the subject strands of the Congress- Listed as sponsor of one of the Mid-Conference Excursions – 12 m2 exhibition space* (shell stand) in central location – 2 free delegate places at the Conference- Sponsor included in follow-up communication to delegates post-event- 4 exhibitor staff badges for company staff *Space can be augmented for an additional cost.

2. SUPPORTING SPONSOR STATUS $7,000

Other Sponsorship Opportunities

The following additional sponsorship items will be offered first to Major and Supporting Sponsors. Any other requests will be assigned on a first-come basis:

Social & Catering Events

  • Sponsorship of Conference Welcome Reception $4,000
  • Sponsorship of Conference Party (exclusive, includes 10 tickets) $7,500
  • Lunch Sponsor (2 days available) $7,500
  • Tea & Coffee Refreshment Break (1 Day = 2 breaks) $2,500
  • Mid-Congress Excursion Sponsorship $2,500
  • Sponsor of Conference App $3,500
  • Scientific Session Topic (4 available) $4,000
  • Sponsorship of Speaker
  •  International Speakers $2,500
  • Conference Badge Sponsor (branded lanyard) $2,000
  • Programme Book Back Cover Advertisement $1,500
  • Programme Book Inside Front Cover Advertisement- Full Colour $1,000
  • Programme Book Inside Back Cover Advertisement – Full Colour $,600
  • Programme Book A4 Advertisement – internal page B&W $, 400
  • Programme Book Half A4 (A5) advertisement – internal page B&W $300
  • Field Trip Printed Guide Book Sponsor $2,000
  • Conference Pens and notepads (provided in-kind) $2,000
  • Volunteer T-Shirts $1,000
  • Delegate Bag Insert $850

Industry Symposium $3,000 Companies and organizations are invited to host a sponsored Industry Symposium (maximum duration of 45 mins) on their selected topic, to present their work and products. These will be held during lunchtime or coffee breaks with no sessions in parallel, and advertised as part of the Conference programme. Symposium will be subject to approval by the Scientific Committee.

Exhibition Rates Shell Scheme Exhibition Spaces:

Space Size No. of Staff Passes included  Early Bird Booking.

Booked until 1 October 202023     Late Booking       after 1 October 2023                           

  1. 3m x 2m 2    $2,100                              $2,400
  2. 3m x 3m 2   $3,150                               $3,600
  3. 4m x 3m 3   $4,200                              $4,800
  4. 4m x 4m 4   $5,000                              $5,400

Space-Only requirements: Should an exhibitor wish to create a bespoke exhibition structure (not a shell scheme), any free-build exhibition space, a minimum purchase of 12 sqm applies at a rate of $300/sqm.

Shell Scheme Includes:

  • White infill panel shell scheme
  • Exhibitor name on fascia board
  • Two 150w spotlights on track per booth
  • One 13amp double socket per booth
  • 1 skirted table and 2 chairs Benefits:
  • Registrations for exhibition stand representatives
  • 1 conference delegate bag per exhibiting company
  • Company listing in the Conference programme
  • The company acknowledged on the Conference website with a hyperlink to the exhibitor’s corporate website.

Publishers Area

Publishers are invited to display or sell books and journals at the conference. The special discounted price below will be available for a 3m x 2m shell-stand area Publishers Booth $1,800 Additional Items: Once your exhibition space is confirmed, you will have an opportunity to book additional items for your stand.

 The Conference exhibition will be a central feature of the Conference, with coffee breaks and lunches served in this area. Sponsors will receive the first choice of the exhibition stand space as included in their sponsorship packages. A range of exhibition opportunities are detailed below and we are happy to discuss tailored packages for exhibitors with particular requirements. All exhibitors will be acknowledged on the Conference website, included in the programme and onsite at the Conference venue. The exhibition build will be on Tuesday 31st October, and the exhibition will be open from Wednesday 1st to Thursday 2nd November.

EXHIBITION FLOOR PLAN(www.kyu.ac.ug)

The preliminary floor plan for the UGSSTI 2023 Conference will be published shortly on the conference website. The floor plan indicates a provisional exhibition layout. Within this space, we will facilitate the main exhibition, conference catering, a poster zone and lounge/seating areas. The registration area is located outside the Main Conference Auditorium. 

EXHIBITION & SPONSORSHIP MANAGEMENT

 Exhibition and sponsorship bookings are handled on a first-come, first-served basis. You can reserve your space by completing the booking form included on the conference website.

Other Information

  • Sponsors are invited to host receptions and other social events. We will assist with requirements for any hospitality events and with any required transport, tour options, golf and other activities for groups.
  • Sponsors and exhibitors are encouraged to launch new products and offer special sales promotions at the UGSSTI 2023 Conference.
  • Please contact the organizers at ugsti2023@kyu.ac.ug if you wish to suggest other sponsorship options or need any assistance.

On behalf of the Organizing Committee of the Conference that will be held in Kampala in November 2023, we invite financial sponsors to participate in the conference. With the expectation to attract more than 1,500 scientist experts in the specializations of geology, paleo-climatology, natural risks, marine and continental ecosystems, human evolution, environmental changes and other related fields, the Conference represents an opportunity to expand promotion, attract talented future employees and engage with future collaborators.

Sponsors are invited to participate in the Conference and will receive headline status on all Conference marketing materials, all press releases and media coverage, and promotion at the time of the event. All sponsors will be acknowledged on the Conference website, in promotional materials and onsite at the Conference venue.  We will support our sponsors to ensure they receive the maximum return on their investment and receive the exposure to which we agree.

PREMIER SPONSOR

The Premier Sponsor represents the main partner of the Conference organization, and we will support our  Premier sponsor to ensure they receive maximum return on their investment and receive the exposure to which we agree. The Premier Sponsor will receive recognition in the Opening Ceremony, as well as during the Closing Ceremony and one personal invitation for the Opening Ceremony to deliver a speech The other acknowledgements and benefits are as follows:

  • Sponsor logo on Conference Announcements, Programme Book  and all Advertisements
  • Up to 30-second promo video before all the scientific sessions or presentations
  • Mentions in the press communication & interviews
  • Sponsor logo on Conference website homepage, with link to sponsor web page and social platforms
  • Sponsor will be featured in delegate e-newsletter pre-conference
  • Sponsor logo on Delegate Bag
  • Gift or insert in Delegate Bag
  • Listed as sponsor of one of the subject strands of the Conference
  • Listed as sponsor of all the Conference Excursions
  • 12 m2 exhibition space (shell stand) in a central location. Priority for booth location or banner placement
  • Sponsor included in follow-up communication to delegates post-event
  • 4 exhibitor staff badges for company staffs

MAIN SPONSOR

  • Sponsor logo on Conference Announcements, Programme Book and all Advertisements
  • Sponsor logo on Conference website homepage, with link to sponsor webpage
  • Sponsor will be featured in delegate e-newsletter pre-conference
  • Sponsor logo on Delegate Bag
  • Gift or insert in Delegate Bag
  • Listed as sponsor of one of the subject strands of the Conference
  • 12 m2 exhibition space* (shell stand) in a central location
  • 2 free delegate places at the Conference
  • Sponsor included in follow-up communication to delegates post-event
  • 4 exhibitor staff badges for company staff

SUPPORTING SPONSOR

  • Acknowledgement as sponsor in Conference Announcements, Programme Book and Website
  • 9 m2 exhibition space* (shell stand) with choice of location
  • Sponsor will be featured in delegate e-newsletter pre-conference
  • Gift or insert in Delegate Bag
  • Listed as sponsor of one of the Mid-Conference Excursions
  • 2 free delegate places at the Conference
  • Sponsor included in follow-up communication to delegates post-event
  • 2 exhibitor staff badges for company staff

SESSION OR KEY LECTURE SPONSOR

Companies and organizations are invited to host sponsored specific scientific sessions on their selected topic and/or the biggest lectures in the Conference. Your sponsor message will also be included on the YouTube video of the lecture and the lecture live stream. In addition, the company and/or organization can present products or discuss the services with a scheduled 30-minute session in the Exhibit Hall for an interested audience. A 10×20 booth is also included with this sponsorship.

The other acknowledgements and benefits are as follows:

  • Acknowledgement as sponsor in Conference Announcements, Programme Book and Website
  • Up to 30-second video advertisement before the selected session and/or lecture
  • Gift or insert in Delegate Bag
  • 1 free delegate placed at the Conference